TOUCHtime™ Pro

Unlimited shifts
The Biometric time & attendance system
  
Standard rate and three overtime rates
that operates in REAL-TIME
Unlimited targetted overtime rules
 

Further enquiries

Call +44 (0)1908 281000 To Place Your Order.

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What it does

TOUCHtime Pro is a state of the art time recording system that uses the fingertip to identify who is on or off the premises.

Each employee registers a transaction on their arrival or departure using the scanner. TOUCHtime Pro takes those transactions and uses them to provide a up to date fire report, key personnel report and the time card report, which adds up the hours worked and sorts into standard, and three (3) rates of overtime. Overtime can be calculated by timeband, daily, weekly or targeted.

You can also add, modify or delete those transactions if you need to.

TOUCHtime Pro is a cost effective system that will pay for itself in a very short time. Absolutely positive identification that will help you stop paying for employees who are not there.

The proof positive attendance system

TOUCHtime Pro is the solution you have always wanted to combat employee fraud - by using the unique characteristics of an employee's fingertip to identify the user. TOUCHtime Pro ensures that your workforce will no longer be able to clock or sign in for anyone else.

TOUCHtime Pro does not store fingerprints - only the individual features of the finger as a way of identifying the user. (See Privacy).

How it works

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• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•

TOUCHtime Pro - reliable, secure and convenient

Features & Benefits

• Easy to use • Deducts for lunch if not taken
• Stops employees clocking for others • Overtime by time band, day, week or targetted.
• Links to P.C. • Up to 999 shift patterns

• Real time fire report

 • Integrates with popular payroll programs
• Key Personnel display • Plugs into a USB port
• Prints full time card activity • Desk mount
• Calculates hours worked • CE approved and complies with all major approvals
• Standard and three rates of overtime • Unlimited targetted overtime rules
• Highlights/Deducts for lateness  

Sample Time Card Report

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• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•


Time Card Explanation

In the above time card, the employee is scheduled to work between the hours of 08:00am and 17:00pm - Any time worked outside of these hours are classed as unpaid.

There is an automatic lunch deduction of 1 hour between 13:00pm and 14:00pm - In the time card above, on Wednesday the employee took 57 minutes for lunch - the system deducted an extra 3 minutes to total the 1 hour deduction.

Lateness - the shift has been setup so that if the employee is more than 3 minutes late, then there clock in time is flagged in red. The employee was also deducted 15 minutes for being late.

Overtime - the employee above has been setup for overtime after their contracted 39 hours, this accrues in their rate 1 column. They have also worked on both Saturday and Sunday - the system has accrued time in Rate 2 and Rate 3 respectively making transfer to the correct pay rates in payroll seamless.

Obviously these are just examples - you can configure the system to use your own rules and rates.

Time Bands explained
With TOUCHtime Pro you can split the way hours are accrued during the day. For example, if some employees should not be paid if they start early, you can set up a shift with a timeband that will not give them any accrued time say between 6.00 am and 8.00am. (However, the actual time they clocked is always recorded. The same can apply for not paying at the end of the day. If you have some employees who can work overtime at a special rate, say overtime 2, you can set a timeband to accrue this at any time during that day. For example at 5.00pm start accruing at RATE 2.

You have lots of timebands you can use in each shift to cater for all those In the above time card.

Targetted overtime explained
This feature allows you to automatically modify the overtime figures to stop anyone accruing hours they would not normally accrue, but have done so by manipulating their working hours. Let us say that an employee has to work 39 hours Monday to Friday before getting overtime (Rate 2) on Saturday. Let us also say the Saturday shift you have set up gives overtime (rate 2) no matter when they arrive or leave. Now if an employee has somehow only accrued 30 hours and clocks in on Saturday and you do not want then to get overtime (rate2) until they have done their 39 hours you would set up Targeted overtime to stop this. You can also use this feature to ensure employees do not get overtime if they do not come in on a certain day in the week. This feature is very powerful and has many applications to ensure the smooth running of overtime rules. TOUCHtime Pro has unlimited targetted overtime rules.

• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•


TOUCHtime Pro uses drag and drop functionality to help you make changes quickly and easily as seen in this shift assignment screenshot
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Ease of use
Setting up and configuring TOUCHtime to work for your company is a simple process. Enrolling employees takes seconds and configuring the reports is a simple process, using 'drag and drop' functionality.

Nothing is 'hard-set' in the system. If you are not happy with the results of your reports, you can simply modify the configuration of the reports or amend the time transactions and re-launch the report. The reporting within the system is extremely fast and accurate.

Export to payroll and/or other database applications
TOUCHtime is capable of exporting all of the employee's hours, including break deductions. The export is a built in feature, so the software has total control of what to export.

Links available to Sage payroll and Sage Payroll Professional
Using our Paystandard Payroll Import program, or any other payroll import program of your choice, you can import the figures you want into your payroll system. Paystandard supports Sage Payroll and is 100% efficient & accurate.

Password Protection
The software is password protected for maximum security. Users can be setup at any time and you can specify their exact permissions within the software; allowing or denying certain privileges as you please.

Extra Terminals and how TOUCHtime handles them
TOUCHtime can handle an unlimited amount of terminals. The software could be on one machine, and 15 other PCs might have a terminal. TOUCHtime would control all of these terminals and collect the data from them.

The only limitations are the amount of USB ports available on your PC(s).

• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•

Key Personnel Display


The software provides a 'live' on screen presentation of who is in and who is out.

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This real-time screen constantly updates itself to show you exactly who is on or off the premises. You can select who you do or do not want to see as well as sort the information in a number of ways, change the colours used, the font styles, override the status - you can even add your own notes to the employee's details such as "on extension 212". You can install the Key personnel display on as many PCs as you need - each with their own independent customised displays and selections..

Fire Report

This is a "as it happens" printout of employees' time transactions sent to hard copy. A printer can be located anywhere on the network to handle this printout. You can enhance the report; having one printer at the site of each scanner to give you localised reporting, ideal for larger sites where a single central printout is not convenient.

As employees clock IN or OUT this information is sent to any previously configured dot matrix printer anywhere on the network. In the event of an emergency or during a drill, you can simply remove the hard copy report and take it with you - nobody wants to stand in a burning building waiting for a complicated report to print - this hard copy solution is ready for immediate and accurate use in a roll-call.

Below is an example printout:

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• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•


Privacy issues

TOUCHtime Pro does not store fingerprints, nor can it reproduce or print out a fingerprint. The program uses a secure and non-reproducible algorithm to scan the unique "minutiae" features of the finger and creates a number from that. The software uses this information to generate a unique number finger ID (FID). Not even identical twins have the same number and will produce totally different FIDs. Even if it was possible to somehow obtain the actual unique FID this would not enable you to identify the individual who created it or to generate an image of their fingerprint.

Network Options

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Remote site capability
TOUCHtime Pro also allows units to be polled over a network, they can even be polled over the Internet, thus allowing fingerprint units to be based in online remote locations. You can also install TOUCHtime Pro at remote sites, operate locally and e-mail the data to another office for processing.

• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•

Networking features of the TOUCHtime Pro System

1. Staff's fingertip configuration is registered in the TOUCHtime Pro secure database on the hard drive of the PC to which the scanner is attached. Individuals can be registered on more than one PC.

2. When the member of staff touches the scanner the recognition software searches the local secure database for a record of the employee' fingertip and either rejects or accepts. If accepted it records the time of acceptance.

3. Other reports can run on the same local PC or on any other PC on the network.

4. The TOUCHtime program can update itself with all the transaction records on request or automatically. When running automatically the information can be made to update in virtual real-time.

5. Having updated, the TOUCHtime software will decide if the transaction is an "IN" or an "OUT" and add it to the transactions record for that member of staff.

6. The same time transaction can also be automatically printed to printer on any PC running TOUCHtime Fire Report.

7. The new transaction will be used to update the employee's status on the "Who's in" Key Personnel report and display.

8. Using the automatic functions you can produce a time card report showing the fully calculated employee hours at the click of a button.

Frequently asked questions
How many TOUCHtime terminals can I connect on my network?
You can have as many PC's as you like running the TOUCHtime system but only one scanning terminal per PC..

Can I use the Fire report and Key personnel report on more than one P.C. on my network?
Yes you can. You may run the Fire Report and Key Personnel Display on as many PC's as you wish.

Typical Network Configuration
In a networked environment you could have the Key Personnel Display on your reception desk so that the receptionist is able to route telephone calls according to whether or not the desired employee is at work. You could also have the Fire Report running on a PC near to the Fire Exit and Assembly Point so that the hard-copy report is available immediately in the event of a fire drill or emergency evacuation. The Time Card Reporting Software would be running on the Personnel Manager's PC in his/her office. The TOUCHtime Pro terminal(s) would be attached permanently to PCs near to the point at which you wanted your staff to clock in/out for work. This might be in the staff room for example or at the area where they actually perform their work. The employee's time transactions are collected by the automatic polling feature and distributed across the network transparently.

What kind of network do I need?
To use the TOUCHtime Pro software on a network you need any Microsoft Windows compatible server-based network (this includes Microsoft Networks, Novell and most others). The software's communications does NOT require any special transport mechanism such as TCP/IP or IPX/SPX - if your network supports Microsoft Windows then TOUCHtime Pro should be able to run on it. There is also no need for any complicated installations and configurations - no plug and pray, we use a method that is completely "one click", transparent and supportable without the need to involve technical staff requirement.

• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•

System Requirements

Requires the dedicated use of a USB port on a PC running 98SE2, Windows 2000 or Windows XP, with a

Pentium 233 processor or better, CD-ROM drive, 80mb hard disk space available and 64mb RAM.

Scanner Specifications

Power
DC 5V/0.1A (uses USB port for power source)

Dimensions
70mm x 50mm x 22mm

Environment
-10°C to 60° C

False Accept
Less than 0.01%

Standards
FCC class B, CE & VCCI

• Privacy • What it does • How it works • Time card Report • Time bands • Targetted overtime • Link to Payroll •
• Key Personnel Display • Fire report • Network options • FAQ • System Requirements•

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Specification subject to change without notice.

Time Systems®, Timestandard®, Jobstandard® and Acroprint® are registered trade marks of Time Systems® (UK) Ltd.
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